This webpage provides information on how students can access and understand their Academic Advisement Report using the Graduate Student Tracking System (GSTS).
GSTS provides access to GSTS Academic Advisement Reports for graduate students which track the academic requirements a student needs to fulfill in order to complete a Master’s or Doctoral degree program at the University of Wisconsin – Madison. This system is an advising tool not an auditing or degree clearing system, and is not intended to replace the role of advisors and graduate program coordinators.
All of the requirements built into the Academic Advisement Reports come from the Requirements tab on program’s Guide page, and at this point in time it is important to be aware that prior coursework and individual course exceptions/waivers may not be reflected. These reports also do not track double majors, dual degrees, joint degrees, or doctoral minors. In addition, due to significant changes in policy for graduate degree requirements in Fall 2014, students who began their program prior to that time will not have a report.
Note: Prior coursework and individual course exceptions or waivers may not be reflected or up to date. The report does not track double majors, dual degrees, or joint degrees. Due to significant changes in policy to graduate degree requirements in Fall 2014, students who began prior to this time will not have a report.
Accessing your GSTS Advisement Report
- Go to my.wisc.edu. Use your NetID, password, and multi-factor authentication to log into your MyUW account.
- Select Launch Full App on the Student Center tile within MyUW.
- Select the Graduate Academic Progress tile within Student Center.
- Select the Academic Progress tab on the left-hand side of the screen to generate your academic advisement report.
It is not unusual for the report to take a minute or two to load. The system is pulling information from many different sources which can take time.
- Select and expand report sections to view detailed information about academic requirements and your academic progress.
- To navigate back to the full advisement report after opening a specific requirement section, select the Academic Progress back arrow or Academic Progress tab in the upper left corner of the page.
Understanding your GSTS Advisement Report
- Structure of the GSTS Advisement Report
- Satisfied vs. Not Satisfied Requirements
- Taken vs. In Progress Courses
Each Academic Advisement Report has six main sections which are explained below:
1. GSTS Report Information (Read Me)
At the top of each report there is a GSTS Report Information section which provides information about what the report shows. It’s general purpose is to remind users where the requirements in the report come from and some of the restrictions.
2. Under Construction – Program Coursework Requirements
The next section in the Advisement Reports is a temporary section that you may see come and go from the reports. The Under Construction section lets users know that the Program Coursework Requirements are in the process of being built or updated, so what is showing at that time may not be official.
3. Program Coursework Requirements
The third section of the report shows specific Program Coursework Requirements. These requirements come from the Required Courses or Courses Required section of the Requirements tab on a program’s Guide page. Depending on what program you are in this section may have a different title than “Program Coursework Requirements” or “Program Requirements”, but the content is the same.
Note: Until a program goes through the on-boarding process with the GSTS Project Team the Program Coursework Requirements will not show up on the report. You will instead see only the Under Construction section.
4. Program Minimum Requirements
The fourth section of these reports is the Minimum Requirements section. This information is pulled from the the Curricular Requirements section of the Requirements tab on a program’s Guide page.
5. Informational Data
The next section of an Academic Advisement Report is the Informational Data section. This section acts as a bucket to “catch” any courses that are not used to fulfill the Program Coursework Requirements. Often times graduate students exceed the minimum program requirements for coursework, or are taking courses outside of their program to fulfill the Doctoral minor/breadth requirement. This section displays those courses additional courses so a complete coursework history for students can be found in the report. Additionally, while programs are going through the on-boarding process this section holds all of their classes until the specific Program Coursework Requirements have been built and these courses have a place to slot in.
6. Course History
The final section of an Academic Advisement Report is the Course History section. This section displays ALL of the courses a student has taken at UW-Madison. This includes courses taken as an undergraduate, graduate, or special student.
Requirements show up as either Satisfied or Not Satisfied. Requirements that have been completed will show up as being “Satisfied” with a green check mark indicator, whereas requirements that have not been completed show up as “Not Satisfied” and have a yellow diamond indicator. The progress bars next to requirements can be a helpful at a glance, but it is important to know that the percentage is round up and should therefore only be taken as an approximation.
Two different types of courses will show up in student’s Academic Advisement Reports: Taken and In Progress. Taken courses are courses that the student has already completed and received a final grade for, whereas In Progress courses are courses that the student is currently enrolled in that have yet to be completed. The report assumes students will successfully complete any courses that are In Progress.
Planned courses will not show up in graduate student’s report.
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What happens if I get a “Data Integrity Error” message?
When you get a “Data Integrity Error,” the system is telling you that it had trouble processing your request or loading a section of your report. There are several things you can try to refresh your GSTS advisement report:
- Click the OK button, then click on the “Academic Progress Summary” tab, and come back to the “Academic Progress” tab and try that section of the report again.
- Click the OK button, exit out of the Graduate Academic Progress tile altogether, and try coming back into the tile and the “Academic Progress” tab.
- Click the OK button, then try clicking back into the section again. This may take several times.
- If you ever get kicked back to the “Academic Progress Summary” tab you should be able to go back to the “Academic Progress” tab and view the section where you previously got the error message.
If none of these options work please contact your graduate program coordinator. They can send you a PDF copy of your report or help you reach out to the GSTS project team for more assistance.
What happens if I get some other error message?
If you get any error messages other than a “Data Integrity Error”, or you are unable to access your GSTS advisement report please reach out to your graduate program coordinator to let them know, and contact the GSTS project team by filling out this form or emailing the team directly at firstname.lastname@example.org.
Why do I not see any coursework from my undergraduate program(s) or my graduate work from another institution? Does this work not count?
The Graduate School does not transfer credits for previous coursework. However, a student’s program may decide to accept coursework completed outside of the student’s graduate career at UW–Madison as specified under the Prior Coursework policy. At this time in the rollout of GSTS, prior coursework is not yet entered into the GSTS advisement reports, so students will need to work with their program(s) to make sure they understand what is being counted.
Why don’t I see a section for my breadth requirement (i.e. doctoral minor, or graduate/professional certificate)?
Breadth is a required component of doctoral training at UW-Madison as detailed in the Breadth Requirement in Doctoral Training policy. Given that there are multiple paths to breadth, the Graduate School leaves the choice of how students achieve breadth up to the student’s doctoral major program. Programs that build breadth into the major will see those courses included in the advisement reports. In programs where a doctoral minor or graduate/professional certificate is used, the advisement report does not display these separately at this time in the GSTS rollout process.
As students work towards completing their doctoral minor or graduate/professional certificate requirement, that coursework may fall into the “Informational Data” or “Courses Not Used for Program Requirements” sections of the report, or show up as an elective of some kind. Students should work with their advisor and doctoral program to ensure these courses will count toward the doctoral minor or graduate/professional certificate and that they are meeting the breadth requirement.
Why are all of the different tracks/focus areas/concentrations/etc. for my program showing up?
Informal tracks, focus areas, emphasis, concentrations, etc., represent different curricular pathways students can take within a major and are managed by individual programs. Because of this, the default of the GSTS advisement reports is to show all possible focus areas and let graduate programs waive the tracks or areas that are not relevant to the student. This process requires use of the course exceptions tool and manual effort by the graduate program coordinator.
Check with your advisor or program coordinator to make sure you are on the same page about which track or focus area you are working toward, and ignore the requirements for the other tracks or areas displaying in the report.